File Metadata:

  • Application Name: Name of the application that created the document
  • Author: Author of the file if available 
  • Company: Extracted from Microsoft Office Documents
  • Content type: Type of file assigned by Onna (e.g. image, conversation, document)
  • Extension: File extension (such as .pdf, .jpg, .docx, etc)
  • File creation: Date that the file was created
  • File last modified: Date that the file was last modified
  • File name: Original File Name of the Resource
  • File size: Size of the file in bytes
  • File title: Title of the file
  • MD5 hash: MD5 Hash of the file
  • Other document metadata: Other Metadata that may be available for the file, in JSON format
  • Processing exceptions: Any exceptions from the processing of the record


Source Metadata 

  • Exception: Any exceptions from the processing of the record
  • Last modified in source: Date that the file was last modified
  • List of creators in source: The source accounts responsible for making the resource
  • List of modifiers in source: The source accounts responsible for modifying the resource
  • List of users collected for: The source account who caused the file to be collected
  • Other source metadata: Other Metadata that may be available for the file from the Datasource, in JSON format
  • Synced folder or label ID in source: Name of folder or label where file is located
  • Synced folder or label in source: Folder or label where file is located. Examples include channel IDs where Slack conversations are located, or folders within Dropbox or Google Drive
  • URL to original file: URL path where the file is located

Other metadata

  • Custom Fields - Custom field values that were populated in Onna
  • Detected Language - Detected language used within the file
  • NIST file - Detects low value files for e-discovery purposes. Can be true or false. If true the file is considered irrelevant to e-discovery.

By Source

Confluence

  • Ancestors of a file - Parent pages associated with the file
  • Labels - List of label key words associated with the Space or file
  • Space ID - Text identifier field used to identify the Space
  • Space Name - Name of the Space
  • Space Type - Type to help categorize the Space. Examples include global or personal.

Contract

  • Amount
  • Amount currency
  • Approvers
  • Clean contract
  • Comments
  • Contract number
  • Contract origin
  • Contract owner
  • Contract requested
  • Contract requestor
  • Contract status
  • Contract subtype
  • Contract type
  • Deal summary
  • Departments
  • Engagement type
  • External party
  • First expiration notification

Conversation (used for Hangouts, Slack)

  • Conversation ID - ID of the conversation from the source platform
  • Conversation Name - Name of the conversation from the source platform at the time of collection.
  • Conversation Type -Type of conversation from the source platform (channel, group, DM, MPIM)

Slack Single Message (Slack)

  • Attachment IDs - Slack attachment IDs for the message
  • Family message ID - Message ID of the message that starts a thread in slack, set for the starting message and replies
  • Has edits - Boolean of whether edits were made to the message (requires retention on edits)
  • Has deletes - Boolean of whether the message was deleted (requires retention of delete)
  • Message date - Date/time of message
  • Message ID - Unique Message ID for the message in slack
  • Parent message ID - Message ID of the message that starts a thread in slack, set for the only the replies;  Also set for forwarded messages
  • Reply IDs - Set for parent message, the reply IDs (Soon to be deprecated)
  • Sender ID - User ID of sender
  • Sender Name - Username of sender

Email (used for Gmail, IMAP, MS Outlook)

  • Email BCC - Blind carbon copy email name/address recipient(s)
  • Email CC - Carbon copy email name/address recipient(s)
  • Email from - Email name/address that sent the email
  • Email to - Email name/address recipient(s)
  • Email ID - Text key field used to identify the email. Not available in Gmail.
  • Email Subject - Subject text of the sent email
  • Important - Severity level to prioritize emails, applies to email conversations
  • Starred - Marker to identify important emails, applies to individual email messages

File Data

  • Description - Value associated with the document's comments field
  • Effective Date - Date that defines when the document is considered effective or active
  • Expiration Date - Date that defines when the document is considered expired or inactive
  • Tags - List of tag values associated with the document
  • Title - Title of the file

Folder 

  • Parent Folder - parent folder of the resource
  • Path to original file - folder path/directory to the file
  • Revision

Jira

  • Project Key - Text identifier field used to identify the project
  • Project Name - Name of the project
  • Project Type - Type to help categorize the project. Examples include software, business, or service desk.

Related Users (used for Hangouts, Slack, Quip)

  • List of related users - Source account associated with the conversations/comments
  • ‘Active’ = user sent a message that day
  • ‘Member’ = indicates it was in that channel
  • ‘Mention’ = mentioned that day

Slack Enterprise

  • Workspace ID - Text identifier field used to identify the workspace
  • Workspace Name - The name of the Slack group's workspace

Workplace

  • Workspace conversation ID - Numerical value to identify the post
  • Workplace conversation name - The message text of the user's post
  • Workplace conversation type - Categorizes the post. Examples include status, link, video, photo

XTag

  • List of XTags - Tag or label given to an email file (e.g. Gmail)

Zendesk

  • Ticket ID - Numerical value to identify the ticket
  • Ticket Name - Name of the ticket
  • Ticket Type - Categorizes the ticket
  • Ticket Status - Describes status of the ticket
  • Ticket Responsible - Person assigned to the ticket
  • Ticket Requester - Person who requested the ticket
  • Ticket Priority - The ticket severity level. Examples include normal, high, urgent.
  • Organization - A collection of your users
  • Group Membership - Group the ticket belongs to
  • Tags - List of tag keywords associated with the ticket

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