File Metadata:

  • Application Name: Name of the application that created the document

  • Author: Author of the file if available 

  • Company: Extracted from Microsoft Office Documents

  • Content type: Type of file assigned by Onna (e.g. image, conversation, document)

  • Extension: File extension (such as .pdf, .jpg, .docx, etc)

  • File creation: Date that the file was created

  • File last modified: Date that the file was last modified

  • File name: Original File Name of the Resource

  • File size: Size of the file in bytes

  • File title: Title of the file

  • MD5 hash: MD5 Hash of the file

  • Other document metadata: Other Metadata that may be available for the file, in JSON format

  • Processing exceptions: Any exceptions from the processing of the record


Source Metadata 

  • Exception: Any exceptions from the processing of the record

  • Last modified in source: Date that the file was last modified

  • List of creators in source: The source accounts responsible for making the resource

  • List of modifiers in source: The source accounts responsible for modifying the resource

  • List of users collected for: The source account who caused the file to be collected

  • Other source metadata: Other Metadata that may be available for the file from the Datasource, in JSON format

  • Synced folder or label ID in source: Name of folder or label where file is located

  • Synced folder or label in source: Folder or label where file is located. Examples include channel IDs where Slack conversations are located, or folders within Dropbox or Google Drive

  • URL to original file: URL path where the file is located

Other metadata

  • Custom Fields - Custom field values that were populated in Onna

  • Detected Language - Detected language used within the file

  • NIST file - Detects low value files for e-discovery purposes. Can be true or false. If true the file is considered irrelevant to e-discovery.

By Source

Confluence

  • Ancestors of a file - Parent pages associated with the file

  • Labels - List of label key words associated with the Space or file

  • Space ID - Text identifier field used to identify the Space

  • Space Name - Name of the Space

  • Space Type - Type to help categorize the Space. Examples include global or personal.

Contract

  • Amount

  • Amount currency

  • Approvers

  • Clean contract

  • Comments

  • Contract number

  • Contract origin

  • Contract owner

  • Contract requested

  • Contract requestor

  • Contract status

  • Contract subtype

  • Contract type

  • Deal summary

  • Departments

  • Engagement type

  • External party

  • First expiration notification

Conversation (used for Hangouts, Slack)

  • Conversation ID - ID of the conversation from the source platform

  • Conversation Name - Name of the conversation from the source platform at the time of collection.

  • Conversation Type -Type of conversation from the source platform (channel, group, DM, MPIM)

Slack Single Message (Slack)

  • Attachment IDs - Slack attachment IDs for the message

  • Family message ID - Message ID of the message that starts a thread in slack, set for the starting message and replies

  • Has edits - Boolean of whether edits were made to the message (requires retention on edits)

  • Has deletes - Boolean of whether the message was deleted (requires retention of delete)

  • Message date - Date/time of message

  • Message ID - Unique Message ID for the message in slack

  • Parent message ID - Message ID of the message that starts a thread in slack, set for the only the replies;  Also set for forwarded messages

  • Reply IDs - Set for parent message, the reply IDs (Soon to be deprecated)

  • Sender ID - User ID of sender

  • Sender Name - Username of sender

Email (used for Gmail, IMAP, MS Outlook)

  • Email BCC - Blind carbon copy email name/address recipient(s)

  • Email CC - Carbon copy email name/address recipient(s)

  • Email from - Email name/address that sent the email

  • Email to - Email name/address recipient(s)

  • Email ID - Text key field used to identify the email. Not available in Gmail.

  • Email Subject - Subject text of the sent email

  • Important - Severity level to prioritize emails, applies to email conversations

  • Starred - Marker to identify important emails, applies to individual email messages

File Data

  • Description - Value associated with the document's comments field

  • Effective Date - Date that defines when the document is considered effective or active

  • Expiration Date - Date that defines when the document is considered expired or inactive

  • Tags - List of tag values associated with the document

  • Title - Title of the file

Folder 

  • Parent Folder - parent folder of the resource

  • Path to original file - folder path/directory to the file

  • Revision

Jira

  • Project Key - Text identifier field used to identify the project

  • Project Name - Name of the project

  • Project Type - Type to help categorize the project. Examples include software, business, or service desk.

Related Users (used for Hangouts, Slack, Quip)

  • List of related users - Source account associated with the conversations/comments

  • ‘Active’ = user sent a message that day

  • ‘Member’ = indicates it was in that channel

  • ‘Mention’ = mentioned that day

Slack Enterprise

  • Workspace ID - Text identifier field used to identify the workspace

  • Workspace Name - The name of the Slack group's workspace

Workplace

  • Workspace conversation ID - Numerical value to identify the post

  • Workplace conversation name - The message text of the user's post

  • Workplace conversation type - Categorizes the post. Examples include status, link, video, photo

XTag

  • List of XTags - Tag or label given to an email file (e.g. Gmail)

Zendesk

  • Ticket ID - Numerical value to identify the ticket

  • Ticket Name - Name of the ticket

  • Ticket Type - Categorizes the ticket

  • Ticket Status - Describes status of the ticket

  • Ticket Responsible - Person assigned to the ticket

  • Ticket Requester - Person who requested the ticket

  • Ticket Priority - The ticket severity level. Examples include normal, high, urgent.

  • Organization - A collection of your users

  • Group Membership - Group the ticket belongs to

  • Tags - List of tag keywords associated with the ticket

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