Filters can be used to reduce your search results in Onna. By clicking on the 'Show Filters' button on the right-hand side the current filters will appear on the left-hand side of the results screen.
Filters can be configured to your preferences. Click on the gear icon at the bottom of the page to see the filters available.
- Creation Date: Helps you filter files by their creation date using a time range
- Source Type: The sources that exist within Onna. The number of files in each source is displayed beside the name. Click the arrow next to 'Source Type' to see the rest of the options available.
- User: Filter down by content from different users. The number of files you have permissions to see from each user is displayed beside the email
- Category: This contains pre-trained classification models
- Extension: Filter by type of document (e.g. pdf, jpg, etc.)
- Tag: This is where you can filter by any tags you've added within Onna
- Exceptions: Lists files with any exceptions
- Participants: Participants filter is set up as an “AND” filter in order to help find conversations where 2 (or more) people are active. This means that the filter will search for conversations that included conversation days where all of the selected participants are active, not conversations that include any one of the selected participants being active.
You can choose whether these are visible or not within your filters by clicking on the eye icon. You can also drag and drop them in your order of preference with the two bars on the left-hand side
Remember to save any configuration changes you've made by click 'Save' at the bottom of the page.
If you're looking for a specific source, user, or any type of filter, use the search bar available above all filters.
Note: Some of these filters are only available if you're searching across all of your files. For instance, the workspace filter will not be available if you're conducting the search from within a specific source.
Additionally, the amount of filters available in the drop-down is limited to 200. For example, if you have 300 users and you filter on Participants, only the first 200 participants ordered by their number of files are available.